9.49 Cellular Phones and Services

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I. POLICY STATEMENT

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The University of Texas at San Antonio (“世界杯官方app”) recognizes that the performance of certain job requirements, duties, and responsibilities may be enhanced and supported by the use of Cellular Phones. Qualified employees who are required to maintain Cellular Phone contact with 世界杯官方app while away from the office or to be accessible outside of regular business hours may be eligible for a monthly Cellular Phone allowance to offset the cost of the business portion of the related service plan.

世界杯官方app does not provide 世界杯官方app‐owned Cellular Phones or related services for individual employees unless approved by the relevant Vice President as an exception to this policy. 

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II. RATIONALE

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This policy addresses the use of Cellular Phones and services for which authorized 世界杯官方app employees receive an allowance to offset the cost of the business portion of the related service plan.

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III. SCOPE

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This policy applies to all 世界杯官方app faculty and staff.

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IV. WEBSITE ADDRESS FOR THIS POLICY

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http://tv9m.4dian8.com/hop/chapter9/9-49.html

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V. RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS

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世界杯官方app or UT System or the Board of Regents' Rules & Regulations

1. UT System Board of Regents’ Rule 20203, Compensation for Key Executives
2. UT System Policy UTS165, Information Resources Use and Security Policy
3. 世界杯官方app HOP policy 8.15, Acceptable Use Policy

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VI. CONTACTS

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If you have any questions about HOP policy 9.49 Cellular Phones and Services, contact the following office:

Office of the Associate Vice President, Financial Affairs and Controller
210-458-6914

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VII. DEFINITIONS

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Authorized Employee: A Qualified Employee who has been approved to receive a Cellular Phone allowance.  

Cellular Phone: A mobile phone with voice, text, and data capabilities.  In this policy laptops, iPads, tablets, air cards, mobile radios, watches, and similar devices are not considered Cellular Phones.

Qualified Employee: A 世界杯官方app employee who meets the qualifications to be considered for a Cellular Phone allowance.

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VIII. RESPONSIBILITIES

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1. Employees
   1. Authorized employees secure and maintain a Cellular Phone and related service plan that will meet departmental needs in coordination with the employee’s supervisor. Authorized Employees who currently have a 世界杯官方app-owned Cellular Phone may, as an alternative, elect to continue using their 世界杯官方app-Owned Cellular Phone but will be responsible for securing and maintaining a service plan for the Cellular Phone.
   2. Authorized Employees that do not plan to keep using a 世界杯官方app-owned Cellular Phone must return it to the Department Manager.
   3. Employees who are not authorized for a Cellular Phone allowance and who currently have a 世界杯官方app-owned Cellular Phone must return it to the Department Manager.
2. Department Managers
   1. Review and validate the business need for the Cellular Phone allowance.
   2. Review and evaluate the justification for any Cellular Phone exception.
   3. Process the necessary forms for the Cellular Phone allowance or exception.
   4. Collect any 世界杯官方app-owned Cellular Phones currently assigned to individual employees (unless the employee is authorized for a Cellular Phone allowance and plans to keep using the phone) for disposition as surplus.
3. Vice Presidents
   1. Provide approval of the Cellular Phone allowance and the Cellular Phone exception.
4. Vice President for Business Affairs
   1. Provide oversight of this policy.
5. Purchasing
   1. Ensure that all 世界杯官方app-owned Cellular Phones and service plans are purchased from a Texas Department of Information Resources (“DIR”) contracted cellular provider through a 世界杯官方app Purchase Order.
6. Payroll Services Office
   1. Process Cellular Phone allowance in accordance with this policy.

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   IX. PROCEDURES

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   The procedures to request and approve Cellular Phone allowances and exceptions are set out in the Financial Management Operational Guideline (FMOG) – Cellular Phones and Service Allowances.

   Noncompliance with this policy and related procedures may result in disciplinary action up to and including termination of employment.

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   X. SPECIAL INSTRUCTIONS FOR INITIAL IMPLEMENTATION

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   A.  Departments (with assistance from Purchasing and Distribution Services): Review all current 世界杯官方app Cellular Phone service agreements and cancel agreements as appropriate.
   
   B.  Department Managers: Collect 世界杯官方app-owned Cellular Phones that will not be used by employees for disposition as surplus.

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   XI. FORMS AND TOOLS/ONLINE PROCESSES

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   1. Cellular Phone Allowance Form
   2. Exception to Cellular Phone Allowance Form
   3. Payroll Direct Deposit Authorization Form

    

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   XII. APPENDIX

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   None